Privacy Policy

Jacobsens Bakery Ltd. A/S (or “the company”) is data controller and thereby responsible for the data we collect about you, and we ensure that your personal data is processed in accordance with the current and existing legislation.

We take your data protection seriously and have therefore adopted this privacy policy that informs you of how we process and treat your data.

Contact information

If you wish to contact us regarding our processing of personal data, you can do that by sending an email to:

Nilanvej 1, 8722 Hedensted

Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo. and/or (+45) 76 75 27 30

Processing of personal data

Personal data is every kind of information which in some way can be assigned to you. If you do not wish for us to process data about you, it may be difficult for us to adequately maintain or comply with the duties laid upon us in contracts or by legislation.

Down below you can see which data we process about you, on which legal basis we process data about you, on which purposes we process data about you and the period we process data about you.

Website visitors

When you visit our website; https://www.jacobsens-bakery.com/en/, the website collects information about you, to maintain our website services (technical cookies).

Clients

For you to be our client it is necessary that we gather the following personal data about you:

Name
Email address
Cellphone number

We gather personal data about clients for the following purposes:

Processing of your purchase and delivery of our service
Administration of your relation to us

We gather the data on the following legal basis of our contract obligations cf. GDPR article 6 (1)(b).

We store the data in the period established by legislation and deletes the data when they are no longer relevant. The period depends on the character of the data and the reason for the processing. Typically, data regarding clients will be deleted at the end of the agreement.

Data processed to comply with the Accounting Act (Danish, LBK. 648 af 15/06/2006) paragraph 10, is being stored (processed) within a 5-year period, after the post has been recorded.

Visitors

When you visit Jacobens Bakery’s physical locations, it is necessary that we gather following personal data about you:

Name
The company or organization that you represent

We gather personal data about visitors for the following purposes:

Administer accesses to Jacobsens Bakery’s physical locations.

We gather the data on the following legal basis:

The company’s legitimate interest which is to manage accesses to Jacobsens Bakery’s physical locations, necessitates the processing of these personal data and the company assures that meeting this legitimate interest will not hurt the data subjects’ rights.

The data will be deleted within 3 years after the most recent registration. The storage period is determined by our documentation to our partners.

Chauffeurs

We register following personal data about you, when transporting cargo from Jacobsens Bakery Ltd.:

Name
Photo
Country
Personal identification number

We gather personal data about you as a chauffeur for the following purpose:

To document the handling of the cargo.

We gather the data on the following legal basis:

The company’s legitimate interest cf. GDPR article 6 (1)(f), which is to document the handling of the cargo, for auditing purposes with respect to our customers, necessitates the processing of these personal data and the company assures that meeting this legitimate interest will not hurt the data subjects’ rights.

We store the data in the period established by legislation and deletes the data when they are no longer relevant. The period depends on the character of the data and the reason for the processing. Typically, data regarding chauffeurs will be deleted at the end of the agreement.

Personal data gathered about you, as a chauffeur, will be stored in 1 year from the registration.

Suppliers and partners

To be our supplier and partner it is necessary that we gather the following personal data about you:

Name
Email address
Cellphone number

We gather personal data about suppliers and partners for the following purpose:

Processing of our purchases/services
Administration of your relation to us

We gather the data on the following legal basis of our contract obligations cf. GDPR article 6 (1)(b) and our legitimate interest cf. GDPR article 6 (1)(f), which is to maintain and develop the partnership. This necessitates the processing of these personal data, and the company assures that meeting this legitimate interest will not hurt the data subjects’ rights.

We store the data in the period established by legislation and deletes the data when they are no longer relevant. The period depends on the character of the data and the reason for the processing. Typically, data regarding suppliers and partners will be deleted at the end of the agreement.

Data processed, to comply with the Accounting Act (Danish, LBK. 648 af 15/06/2006) paragraph 10, is being stored (processed) within a 5-year period, after the post has been recorded.

Potential clients

For potential clients it is necessary that we gather the following data about you:

Name
Title
Cellphone number
Email address
(Company details)

We gather personal data about potential clients for the following purposes:

Possible cooperation or purchase transactions in the future
Administration of your relation to us

We gather the data about you because it’s necessary to maintain the company’s future operations and sales cf. GDPR article 6 (1)(f). The company assures that meeting this legitimate interest will not hurt the data subjects’ rights.

We store the data in the period established by legislation and deletes the data when they are no longer relevant. The period depends on the character of the data and the reason for the processing. Typically, data regarding potential clients will be deleted at the end of the agreement or when current correspondence is no longer relevant.

Job applicants

When we receive your application, it will be read and processed by the following procedures:

The application with attachments is shared between the relevant employees in the recruiting process. We only process the data given in your application and in other attachments given by you.

Personal data that appears in the recruiting process will be processed as follows:

We gather the data about you based on our legitimate interest, cf. GDPR article 6(1)(f)), which is to find the most qualified candidate. This necessitates the processing of these personal data, and the company assures that meeting this legitimate interest will not hurt the data subjects’ rights.

If we collect references, from former employers, we use the legal basis of consent cf. GDPR article 6 (1)(a), from the former employer.

We store your application with attachments until we find the right candidate for the job, and the recruiting process has ended. Then your application with attachments gets deleted.

We store unsolicited applications with attachments in 6 months whereafter they get deleted.

If we want to store your application with attachments in more than 6 months, we will contact you to get you consent. Your consent is voluntary, and you can withdraw it at any time by contacting us using the contact information above.

Other information about processing

Security
We have taken the necessary technical and organizational measures to prevent that your data accidentally or illegally gets deleted, released, lost, impaired or is disclosed to unauthorized persons, abused or in any way processed without legal grounds. The company ensures that processing only takes place, when all principles of data protection are fulfilled (GDPR, article 5).

Camera surveillance

As part on the security measures there is video surveillance on the premises of Jacobsens Bakery Ltd. A/S. The company will make sure that the use of camera surveillance is happening in accordance with applicable law at any time.

If cameras are set up near roads, streets, or any other area that is used by the public Jacobsens Bakery Ltd. A/S will make sure to register all such cameras in the police’s registry of surveillance cameras (POLCAM).

All recordings to mine criminal activity are saved for 30 days whereafter they will be deleted.

All recordings for documentation purposes, when receiving and delivering goods, are saved for 120 days whereafter they will be deleted.

Recordings used for criminal investigation, are being stored until the investigation has ended, regardless of the storage time above.

Data minimization

We only collect, process, and store the personal data necessary to fulfill our purpose. Furthermore, it may be determined by law, what type of data it is necessary to collect and store in connection with our business practices. The type and the extent of the personal data we process can be determined by the need to comply with a contract or any other legal obligation.

Data is up to date

Since our service depends on the fact that your data is correct and up to date, we ask you to inform us about relevant changes in your personal data. You can make use of the contact information provided above to inform us about your changes, then we will make sure to update your data. If we notice that any data is incorrect, we will update the data and inform you about this.

Passing on data

We use several third parties for storage and processing of data, including suppliers of IT- and hosting solutions. These only process data on our behalf and may not use it for their own purposes. In relevant situations data is passed on to banks, debt collectors, cargo firms etc.

We only use data processors in the EU or third countries that has the necessary security guaranties, and companies in countries that can provide your data proper protection.

Shared data responsibility (When using social media)

We use the following social media Facebook, LinkedIn, Instagram, that are categorized as shared data responsible. Shared data responsibility means that no personal information is passed on, but both parties are responsible for the purpose and processing of personal information.

If customer testimonials or anything like that are published, the legal basis: Consent is used.

Your rights

At any time, you have the right to be informed of what data we process concerning you, from where we have collected it and what we use it for. You may also be informed about how long we store your data, and who receives data concerning you, to that extent that we pass on data in Denmark and to foreign countries.

Upon request, we can inform you about what data we process concerning you. The access might be limited with respect to privacy protection, business secrets and immaterial rights.

If you think that the personal data, we process concerning you is incorrect, you have the right to have it corrected. In that case you must contact us and inform us what the correct information is. Make sure to be as precise as possible with your corrections, otherwise it may make it difficult or even impossible to comply with your request.

In some cases, we will have an obligation to delete your personal data. This is for instance the case if you withdraw your consent. If you think that your data is no longer necessary for the purpose for which we collected it, you can request for it to be deleted. You can also contact us if you believe that your data is processed in contravention of the law or other legal obligations. When you contact us with a request to have your personal data corrected or deleted, we examine whether the requirements are fulfilled, and if that is the case, we make the changes or delete your data as soon as possible.

You can lodge a complaint with a supervisory authority (Datatilsynet, Denmark).

You have the right to object to the processing of your personal data. You can also object to our passing of your data for marketing purposes. You can make use of the contact information at the top to object. If your objection is justified, we make sure to stop the processing or passing of your personal data.

You can make use of data portability if you want your data transferred to another data controller or data processor.

On our own initiative, we delete your personal data, when it is no longer needed for the purpose for which we collected it.

When you contact us with a request to have your personal data changed or deleted, we look in to if the requirements are fulfilled, and if so change or delete the data as fast as possible.

You can make use of your rights by contacting us. You can find our contact information at the top.